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Old 09-24-2014, 09:29 PM
 
Location: Tricity, PL
61,428 posts, read 86,506,480 times
Reputation: 131274

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Friend of mine has lots of documents DOC, XLS, PDF, even .jpg and looking for a FREE software (ideally portable) to organize, index, create tags, and megatags to help me find the right document easily and efficiently. PC Windows.
Any suggestions? Thank you!!
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Old 09-25-2014, 04:44 AM
 
41,815 posts, read 50,920,524 times
Reputation: 17863
Not sure about the others but windows has built in features for .jpg

There is a details pane that will allow you see and edit some of the meta data. On widows 8 click View, on the left hand side you can enable the details pane. You can select multiple pictures and add info in bulk.
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Old 09-25-2014, 04:48 AM
 
Location: Tricity, PL
61,428 posts, read 86,506,480 times
Reputation: 131274
He has a big mess, and it really needs to get sorted, labeled, etc. I asked about iCloud but for some reasons, the portable option is preferred.
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Old 09-27-2014, 12:20 PM
 
847 posts, read 764,951 times
Reputation: 426
not sure what version of windows he is running.
but on windows 8 (I think Win7 And Visa too)
you can do this.
Add tags or other properties to a file

File Properties appears on right. you can add ; separated tags and author.

computer does a good job of search on those tags when you do start menu search for document folder picture folder.

Also if you use onedrive (Microsoft's online) account feature it recognizes those Meta Datas.
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Old 09-29-2014, 07:32 AM
 
Location: Cleveland, Ohio
16,503 posts, read 19,575,896 times
Reputation: 13226
The problem with most free software that does this well is... well there really aren't many.
And the good free stuff is hard to install and configure for some people.
Something like this:
Document Management System (DMS) Software | Products | Community Edition
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Old 09-29-2014, 10:17 AM
 
28,803 posts, read 47,590,355 times
Reputation: 37905
The free version is limited to 5000 documents.

Quote:
No Startup Cost Completely FREE

Store upto 5,000 documents without incurring any cost for our software. There is no cost for this edition, KRYSTAL™ DMS - Community Edition is Completely FREE.
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Old 09-30-2014, 08:28 AM
 
Location: Cleveland, Ohio
16,503 posts, read 19,575,896 times
Reputation: 13226
That's quite a lot. I certainly have nowhere near that many.

Might be better off paying for something. Paperport gets high marks:
Nuance Americas Online Store - PaperPort 14
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Old 09-30-2014, 09:09 AM
 
Location: Tyler, TX
23,666 posts, read 23,982,865 times
Reputation: 14995
Quote:
Originally Posted by Tek_Freek View Post
The free version is limited to 5000 documents.
Quote:
Originally Posted by Peregrine View Post
That's quite a lot.
I was thinking that it was nothing, and makes the community version pretty much worthless.

We have over 20k documents organized in a hierarchical directory structure - no special software. We easily have 3-4x that many archived.

I realize that every situation is different and that people have different needs from a solution like this, but it struck me as odd that someone said that 5k is a lot.
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Old 09-30-2014, 02:48 PM
 
Location: Cleveland, Ohio
16,503 posts, read 19,575,896 times
Reputation: 13226
El Nina was asking for a friend of hers whom I assumed was a Home User.
In my opinion, 5K is a lot for the Home Consumer.
If you have 20,000+ at home? Plus another 60,000-80,000 archived? WOW!

If this was for an office, I would assume paying for software wouldn't be unreasonable.
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