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Old 07-06-2016, 01:08 PM
 
40 posts, read 14,444 times
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Thanks for reply! Yes, I guess I am worried too much~~~
Partly because I quitted my part-time job after I receive the decision email from the director.
I didn't know I should wait for like one month or so.

Anyway, I guess I need to chill and keep waiting. Maybe have a drink later~
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Old 07-06-2016, 01:13 PM
 
Location: In a city within a state where politicians come to get their PHDs in Corruption
1,467 posts, read 1,134,208 times
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Oooh, I don't know if quitting your job without an offer in hand was the best decision. Yes, it's only part-time, but still. Timberline might know this better, but academia is notorious for two things: bureaucracy and politics.
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Old 07-06-2016, 01:15 PM
 
Location: Central TX
2,311 posts, read 3,193,634 times
Reputation: 2720
I've worked at both public and private universities and the time that it takes to get anything done at either one is excruciating.

Good luck in your new role!
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Old 07-06-2016, 01:18 PM
 
40 posts, read 14,444 times
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Yea, I assumed it would be sent to me SOOOON. But SOON in their dictionary is like one month.
I will quit it anyway by the end of this month so....

I really need a drink LOL
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Old 07-06-2016, 01:23 PM
 
40 posts, read 14,444 times
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Thanks, Cardiff Giant. It seems everyone knows it would be very slow! I should post here before I quit my part-time.
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Old 07-06-2016, 05:30 PM
 
Location: Florida Baby!
5,211 posts, read 672,388 times
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Quote:
Originally Posted by Cardiff Giant View Post
I've worked at both public and private universities and the time that it takes to get anything done at either one is excruciating.
^^ this....

I work for a public university and the hiring process end to end takes about 6 months (4 months if all the ducks fall in a row) First, the job has to be approved by the parent organization (I work in an academic library so in this case it would be the Provost of the University)--if the state is in the midst of a hiring freeze then a case has to be made that the job is critical to the organization. Once permission to hire is granted, a search committee made up of selected staff members is formed--who gets to serve is based on a variety of factors. These individuals need to go for training--if they have not already done so--to be schooled on the state's hiring practice and code of ethics. A job description is then fleshed out by the search committee, and the required and desired qualifications for the job are determined and the whole document is "wordsmithed." Once that is satisfactorily accomplished the job description is submitted for approval (1-2 weeks), and if accepted, is posted on the appropriate outlets. There's a few weeks (3-4) of gathering and screening job applications, and depending on the pool 3-5 candidates are chosen. If no viable candidates apply within the allotted time frame it's back to square one, i.e. tweaking the job description for "clarity" and rerunning it.

For a typical MLS/MLIS position, those whose resumes are selected are put through a phone interview. This usually narrows down the pool to 1-3. Those individuals are then invited to campus and must give a 20-30 minute presentation based on a pre-selected topic pertinent to the position. This is followed by a half hour question/answer period. The candidate is then interviewed by the committee and is asked a predetermined set of questions (each candidate gets the same questions) The campus interview process usually takes 1-1.5 days as the candidate is introduced to the staff at departmental "meet 'n greets" with the opportunity to ask/answer any questions that come up in the course of the meeting. The candidate is taken out to lunch, escorted around campus and meets with the library director and university HR.

After the in-person interviews the staff members are given about a week to submit their critiques on the candidates. The search committee then reconvenes and hashes out a decision based on their own observations and staff feedback. Once a decision is made it goes to the library director for final approval. I'm not quite sure what happens after that except to say that the candidate's name is submitted to HR who handles the personnel details including running background checks.

As you might imagine any sort of delay along the food chain can really hang up the process. Right now we're trying to hire 2 librarians and this is a bad time of year to set up meetings because of vacations and other scheduling conflicts.

My daughter is currently looking for a job and she's totally clueless about how the hiring process works. She figures that if she applies on a Monday she should hear from from her potential employer by Friday.

...and if you think THIS is bad, don't get me started on the Annual Report of Activity and Achievement, yearly performance evaluation and goal setting process....

Last edited by Daisy Grey; 07-06-2016 at 05:39 PM..
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Old 07-07-2016, 06:57 AM
 
40 posts, read 14,444 times
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Thanks, This is very detailed. I am at the very end stage of it. I guess they started preparing the job description at April, so I saw the post on May 5th. So totally it is like 3 months till now.
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Old 07-07-2016, 07:07 AM
 
40 posts, read 14,444 times
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I am just wondering how long would HR issue the official offer after the department recommand the candidate to the HR. As someone replied before, it might get through different levels. So I guess I have nothing to do and just wait for the miracle.
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Old 07-07-2016, 07:30 AM
 
Location: Western Washington
9,011 posts, read 8,429,998 times
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Quote:
Originally Posted by dbwindyusa View Post
I interviewed an academic job, my timeline is like this:
5/14 telephone interview
5/24 First round interview
6/14 Second round interview
and reach out references
6/16 emailed me they are discussing with HR
6/28 I emailed them to ask the process
6/29 emailed me back I am the person and offcial offer will be sent soon

Does anyone know how long should I wait....I feel exhaused in waiting!!!!
This seems like a reasonably prompt hiring process for higher Ed.

Posting as another person who has worked at multiple universities, including one in PA, I can tell you that the minutia of hiring differs from institution to institution. Sometimes reference checks are done before phone interviews, sometimes after. Your hiring manager might have all the authority they need to hire, other than a rubber stamp from a higher up, r they may have to justify their choice. There simply isn't a standard process, other than lengthy.

There are two things that you should consider. We are in a short, 4 day week in the summer because of the July 4 holiday. With this being summer and student enrollment being low, anybody who can is taking vacation. Things will drag simply because the person who needs to sign off isn't in the office, or the person who sends the offer letter is out, or both.

The other consideration is the state budget. PA has had difficulty passing budgets recently, and I am not sure if they have done so yet for the upcoming fiscal year. If they haven't, any institution is going to sit and wait on new hires until they are certain of their state support. PASSHE institutions (IUP, Clarion, Bloomsburg...) are going to be more sensitive to budgetary issues than Penn State.

It wasn't your best move when you quit your PT job before getting an offer, but what is done is done. You could get an offer letter today, next week, or in a month.

Good luck.
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Old 07-07-2016, 07:47 AM
 
40 posts, read 14,444 times
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Thanks for the reply. You are right. I guess people are on vacation cuz my coworkders from my PT job are on vacation one by one in July till early August.
But the position is NIH grant funded. I don't know if it is still related to the state budget?
The good thing is that the director is very sure about the offering. That is why I quit my PT without hesitation.

Well, I guess I could have a vacation too lol
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