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About a week and a half ago, I flew out to a final in person interview. The potential employer required that I purchase my own flight and submit a form for reimbursement. They provided detailed instructions for reimbursement, and assurances in writing that I would be reimbursed for this and other travel expenses like meals. I was unhappy about fronting $1K for a last minute flight but I went ahead and did so, and promptly submitted all my receipts according to instructions.
I just got an email today from their administrative offices, asking for "My W-9" so they could reimburse me. ? I emailed back I did not have one, nor did I expect to, since I'm not an independent contractor or consultant. I flew out for an interview. They responded back with a copy of the form, and told me to fill it out.
I've had to travel for other in-person interviews recently. Those companies paid for my flights and hotel, and I was only required to get reimbursement for meals and ground transportation. They have not required any W-9 forms.
They need a W-9 to add you as a vendor in their payee system. The form can be printed off the IRS website pretty easily. Probably has to do with the amount being greater than $700.
They need a W-9 to add you as a vendor in their payee system. The form can be printed off the IRS website pretty easily. Probably has to do with the amount being greater than $700.
Yes, but then the OP is going to have to pay income tax on the cost of the travel reimbursement because the company is going to report her to the tax authorities as an independent contractor with a 1099 Misc. form. That's unfair, especially if the OP does not itemize their taxes. I think the employer should more accurately report the cost of travel on their own taxes as a business expense and leave the OP out of it since the OP is NOT an employee or contractor for them but just someone they interviewed. They have the receipts. They don't need the OP's Social Security number and they are just going to use it to report the travel expenses as "income" for OP to IRS and state (if warranted) tax authorities.
Yes, but then the OP is going to have to pay income tax on the cost of the travel reimbursement because the company is going to report her to the tax authorities as an independent contractor with a 1099 Misc. form. That's unfair, especially if the OP does not itemize their taxes. I think the employer should more accurately report the cost of travel on their own taxes as a business expense and leave the OP out of it since the OP is NOT an employee or contractor for them but just someone they interviewed. They have the receipts. They don't need the OP's Social Security number and they are just going to use it to report the travel expenses as "income" for OP to IRS and state (if warranted) tax authorities.
Not necessarily correct. a W-9 and a 1099 don't have to run hand in hand. And the Op would not have to pay income tax, since it was a legitimate business expense that was simply offset - there's no actual "income" to tax.
Their payee system may just be set up in this manner. Each "vendor" has a file/profile, in order to complete this, a W-9 is needed.
Not that odd, at my last place everyone who got any check cut for anything had to be in the system.
Do they run the system by SS#? I thought Social Security told companies, doctor's offices, etc., that the Social Security number is only for one purpose (Social Security) and it's being misused when it is appropriated for private systems, is a violation of privacy to be the identifying number in private systems, and they should make up their own identification numbers for people.
For employees and actual contractors performing services for the company I can see storing Social Security or TI numbers, but this is a reimbursement of a trip.
Does your last place ask the guy who comes to fix the copiers for his SS number too or do they just pay the bill to the repair service?
Not necessarily correct. a W-9 and a 1099 don't have to run hand in hand. And the Op would not have to pay income tax, since it was a legitimate business expense that was simply offset - there's no actual "income" to tax.
Their payee system may just be set up in this manner. Each "vendor" has a file/profile, in order to complete this, a W-9 is needed.
And every payee system has a way to override it for exceptions. Or are you saying every time a company with a system like this pays for ANYTHING ... a janitorial service to come in and clean, new computers for the office, etc. ... that they need this magical 9 digit number or they are helpless to make a payment? Come on, let's get real here. They have no need for her SS number in order to write out a check to reimburse her.
Either the A/P Dept. is incompetent or the company is made up of such cheap chiselers that they have figured out that it will be more advantageous for THEM by a few cents to report the payment as employee income rather than a business expense.
And every payee system has a way to override it for exceptions. Or are you saying every time a company with a system like this pays for ANYTHING ... a janitorial service to come in and clean, new computers for the office, etc. ... that they need this magical 9 digit number or they are helpless to make a payment? Come on, let's get real here. They have no need for her SS number in order to write out a check to reimburse her.
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Yes, they use the ETIN for those companies.
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