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Does anyone here use digital HR files for their business? We have a lot of employees and we have several offices. All the personnel files are centrally located, so I transport them from the various offices to a central HR office. We have a lot of file cabinets and need to add more and I am in a situation where im running out of physical space for them. so i was considering the possibility of storing them digitally either something cloud based or local. i was wondering if anyone has experience with this stuff and has any recommendations and/or warnings.
My business is paperless and has been for a couple years now. Some who are paperless buy software that provides structure where it has all been thought out. I didn't do that but designed my own system. Your success will be dependent on designing a good file architecture that you've given a lot of thought to taking into account the peculiar file needs of your business.
You'll need an excellent scanner with good software. I use Adobe Acrobat Pro X and really like it. My scanner is a Fujitsu. Of course there's a learning curve. That's to be expected.
The first year I maintain a tandem file system keeping both a paper file and digital files. The second year I went completely paperless and have not turned back. I really like it.
Me mindful of password protecting documents that you transmit via e-mail and also your state's privacy laws in this regard.
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