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Old 09-12-2019, 02:22 PM
 
84 posts, read 52,652 times
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My Garmin hand-held GPS shows the elapsed distance from the time I reset it. Would that be ok to keep as a record of miles traveled for business purposes or would an IRS auditor want to see actual odometer readings?
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Old 09-12-2019, 02:32 PM
 
Location: The Triad (NC)
30,283 posts, read 66,867,036 times
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Quote:
Originally Posted by sunbelt57 View Post
My Garmin hand-held GPS shows the elapsed distance from the time I reset it.
Would that be ok to keep as a record of...
It's like people have become afraid of paper and ink.
Attached Thumbnails
Can I use my GPS to keep track of mileage instead of the odometer?-paper-ink.jpg  
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Old 09-12-2019, 04:54 PM
 
Location: Haiku
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They'll only ask to see it if you get audited which is not likely. IRS is way understaffed. I was audited a few years ago and they did it all through the mail.

At any rate, I would use it, just make sure you keep a permanent electronic record of it for a few years.
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Old 09-12-2019, 07:08 PM
 
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Originally Posted by MrRational View Post
It's like people have become afraid of paper and ink.

Or it’s like people avoid technology when it’s more accurate and easier
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Old 09-12-2019, 08:11 PM
 
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The IRS will need to see the odometer readings for each vehicle you're claiming miles. They are looking to ensure that personal miles are not being tagged to business. I belive if you start the year with an actual odometer reading and end the year with an actual odometer reading, they can compute the reasonableness of the business to personal miles. At an audit, you can't just present business miles with no reference to all miles for that reporting year. And you'll need starting and ending year miles for every vehicle you're claiming millage. Another issue is keeping a log of the business purpose. They don't want you claiming "business miles" because you have a co-worker with you as you both drive to the airport for vacation.

Truth is you can get away with a whole lot and the chances of getting caught is very, Very, VERY small, but if they do catch you, the cost can be very, Very, VERY high. It's just a question of your risk tolerance.
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Old 09-12-2019, 08:27 PM
 
84 posts, read 52,652 times
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Thanks Rabrrita, but I'm not sure I understand. So I'm going to record the starting and ending odometer readings for that year. Then, I was just going to reset my GPS at the beginning of every bus. related trip and then at the end of the trip, write down the miles shown on the GPS for that trip. If I go 10 miles, then the record shows the customer name, the date, the total miles (10).
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Old 09-12-2019, 08:29 PM
 
84 posts, read 52,652 times
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Quote:
Originally Posted by sunbelt57 View Post
... write down the miles..
or enter it into a ledger program on my laptop.
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Old 09-12-2019, 08:50 PM
 
10,585 posts, read 14,103,063 times
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Quote:
Originally Posted by sunbelt57 View Post
Thanks Rabrrita, but I'm not sure I understand. So I'm going to record the starting and ending odometer readings for that year. Then, I was just going to reset my GPS at the beginning of every bus. related trip and then at the end of the trip, write down the miles shown on the GPS for that trip. If I go 10 miles, then the record shows the customer name, the date, the total miles (10).
From my understanding, that should satisfy the IRS's "documented evidence" requirement. That's pretty much appears to be how those vehicle business miles tracking apps work.
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Old 09-13-2019, 05:57 AM
 
5,258 posts, read 2,974,908 times
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Quote:
Originally Posted by sunbelt57 View Post
Thanks Rabrrita, but I'm not sure I understand. So I'm going to record the starting and ending odometer readings for that year. Then, I was just going to reset my GPS at the beginning of every bus. related trip and then at the end of the trip, write down the miles shown on the GPS for that trip. If I go 10 miles, then the record shows the customer name, the date, the total miles (10).
That's all I do - beginning and ending mileage for the year and a log via an app for business trips.
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Old 09-13-2019, 07:11 AM
 
5,128 posts, read 3,419,008 times
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Quote:
Originally Posted by sunbelt57 View Post
Thanks Rabrrita, but I'm not sure I understand. So I'm going to record the starting and ending odometer readings for that year. Then, I was just going to reset my GPS at the beginning of every bus. related trip and then at the end of the trip, write down the miles shown on the GPS for that trip. If I go 10 miles, then the record shows the customer name, the date, the total miles (10).
That sounds perfect.
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