Software to organize and keep track of my contracts with tenants (2015, monthly fee)
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I operate a building with 110 offices. 67 of these offices are rented out and I am responsible for finding tenants when an office is vacated. To do this, I have to keep a track of leases/agreements with the tenants to see which ones are expiring in a given month/year. Currently I am doing this using an excel sheet but its highly cumbersome as I have to go through many records and I end up wasting time doing so. Then I also I have to send reminders to the tenants and all this takes up a lot of my time. Recently, I started looking for a software that can help me in this task but the solutions I found are very expensive and the softwares are usually very difficult with many options I don't need.
Can anyone suggest a solution that matches my requirements?
I don't know if you've looked at RentecDirect. I have a client that uses it and it's very functional. My client owns mobile home parks.
He pays $45 per month for it. You can upload files, have recurring transactions, send reminders, and on the tenant section you can see at a glance when the leases are up.
I started looking for a software that can help me in this task but the solutions I found are very expensive and the softwares are usually very difficult with many options I don't need.
Well any software is going to have many options. If you dont need these options, dont use them. As far as difficulty... with anything new you will have to learn it. As you use it more, it will become easier. You had to learn excel at some point. If you change products, you will have to learn again.
I manage a similar # of properties and also recommend Buildium http://www.buildium.com/. The app is pretty easy to use and sends the messages automatically.
Excel and Gogole docs is good but it won't send you reminders.
Try a simple contract reminder system.
A google account also comes with "Calendar" You could simply set a reminder up in March 2015 to renew the contract via SMS or email. Free.
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